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Instructions for Preparing your Camera-ready Paper

Instructions for preparing camera-ready versions of your paper follow for authors whose papers were accepted to NetGames 2014.

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Deadlines

  1. Both the signed copyright form and the final camera ready version of your paper must be submitted to the EDAS submission site by October 24, 2014.
  2. Each paper should be associated with at least one Author registration by October 24, 2014 in order to be included in the proceedings. A paper without registered authors past October 24, 2014 will be withdrawn.

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Copyright Form

This conference uses the IEEE Electronic Copyright Form (eCF) and must be completed by the corresponding author of a paper in order for it to appear in the conference proceedings and in IEEE Xplore and the ACM Digital Library. To submit this form, you will go to your paper on the EDAS website and click on the (c) icon. This will direct you to the IEEE eCF website which will ask you several questions and allow you to submit your copyright electronically. You will then be redirected back to the EDAS site once it's completed.

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Formatting Instructions

The proceedings of NetGames 2014 will be published by the ACM and the IEEE, and included in both ACM Digital Library and IEEE Xplore. The IEEE formatting instructions provided in this section MUST be strictly followed in order for your paper to be included in the conference proceedings.

General Instructions

  • Full papers must not exceed 6 pages, posters must not exceed 3 pages, and demos must not exceed 3 pages (including all figures, references and appendices)
  • Use single-space, two-column US Letter page size (8.5" x 11")
  • DO NOT include footers or headers
  • DO NOT page number your manuscript
  • DO NOT apply security settings to your PDF file
  • Only PDF format is accepted

Preparing your IEEE-compliant Camera Ready Manuscript

Formatting instructions are available at the following IEEE Proceedings Templates for LaTeX and Microsoft Word users. To prepare and submit your IEEE-compliant camera ready manuscript, you should strictly follow the steps described below:
  • Format your paper following the IEEE Proceedings Templates guidelines.
  • The bottom left-hand side of the first page of your paper should be left empty for the later insertion of the IEEE copyright notice.
  • Generate Xplore-compatible PDF file of your IEEE-compliant manuscript (see next section for detailed instructions on how to generate Xplore compatible PDF files).
  • Submit your Xplore-compatible PDF file to the EDAS submission site by October 24, 2014.

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Generating IEEE Xplore Compatible PDF File

IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. The new IEEE Xplore requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must be in Xplore-compatible PDF format.

>>Option 1: Generate Xplore-compatible PDF file by yourself

If you would like to create your own PDF file, please change the settings on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:
  • Optimized,
  • Acrobat 5.0 compatibility,
  • ALL graphics at least 300 dpi resolution (higher if preferred),
  • ALL fonts MUST be embedded and subset,
  • Postscript settings DO NOT override distiller settings,
  • Page size is 612.0 x 792.0 points (8.5" x 11").
NOTE: you must verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

>>Option 2: Using IEEE PDF eXpress

NetGames 2014 has registered for use of the IEEE tool: PDF eXpress. IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

If you would like to submit your source file to PDF eXpress for conversion and validation, PDF eXpress converts the following file types to PDF:
  • Postscript
  • Word Pro
  • Microsoft Word
  • WordPerfect
  • Freelance
  • QuarkXpress*
  • PageMaker
  • Rich Text Format
  • FrameMaker
  • (La)TeX (DVI and all support files required)*
*For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

IMPORTANT NOTICE:
Submitting a file to IEEE PDF eXpress is ONLY for creation of an IEEE Xplore-compliant PDF file. You MUST still submit your final PDF file.

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Submission

Papers are registered and submitted through the EDAS submission site.

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Formatting

NetGames 2014 welcomes full papers to be presented in the single-track program, extended abstracts reporting work-in-progress to be presented with a poster during the poster and demo session, and demos showing original research prototypes.

All papers must be submitted in PDF according to the IEEE Conference Proceedings format with the following lengths:
Full papers: 6 pages
Extended abstracts (short papers): 3 pages
Demo: 3 pages
Important Note: Each demo submission must be accompanied by a cover letter explaining what will actually be shown during the demonstration.

Reviews will be single-blind; authors must include their names and affiliations on the first page. Papers should not be under review at another venue nor previously published elsewhere. Submission of a paper for review will be considered your agreement that at least one author will register and attend the workshop if your paper is accepted.

Accepted and presented papers will be published in the workshop proceedings and submitted to IEEE XPlore as well as other Abstracting and Indexing (A&I) databases. IEEE reserves the right to exclude any paper from distribution after the workshop (e.g., removal from IEEE Xplore) if the paper is not presented at the workshop. Also, the papers included in
IEEE XPlore will be archived in the ACM Digital Library.

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Important Dates

Full/Short Paper Submission: August 22, 2014 September 3, 2014, 23:59 JST
Demo Paper Submission: September 19, 2014
Notification of Decisions: October 3, 2014 October 10, 2014
Registration/Final Paper Due: October 17, 2014 October 24, 2014, 23:59 JST

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